Event Planning

Event Planning

If you have the basics of building an event, you will be surprised at how successful your event will turn out. Here are some basic steps that will help you get started with creating an event.

Develop the objectives and goals

This is always the first step when it comes to establishing how your event will turn out. Without this step, you will find yourself always on the edge why you can’t get things done right.
So how do you define the objectives and goals of your event? This is by asking yourself questions related to the creation of the event such as why do you organize the event in the first place? What do you want to achieve with it?

Gather a team

Or more like you have to organize your team that will handle every aspect of a successful event. An event is never successful if there is only one man operating everything, but there are times that it depends on the scale. Any event should come with the concerted effort in handling all the details involved in the event. You should consider an Event Chair or Event Manager, including Chairpersons for each subcommittee like the ones of:

  • Sponsors
  • Publicity
  • Entertainment
  • Speakers
  • Venue management
  • Volunteer management

Setting up the date

How can you create an event if there is no date when this will take place? You can have the date of the event set beforehand, but in doing so you must adhere to a flexible date. The reason for this is because there are times when certain days are not for everyone, especially for the unexpected emergency. This is especially true when the one involved in this is the host of the event itself. Here are some other points to consider when you are setting up a date for your event:

    • Make sure that you give yourself enough time. You plan to set a schedule for your event should at least have an allowance between 4 to 6 months, especially in the middle of planning. However, the length can be negotiated with the event planner, and it is the job of the latter to make sure they are not so hard on themselves.
    • Getting aware of religious and statutory holidays
    • Check out the dates with the key participants such as the presenters, speakers, VIP guests and a whole lot more.
    • Make sure you avoid school holidays, especially on time periods such as winter, summer, fall and autumn.

Brand the Event

Of course, you will need proper branding. If one of the purposes of your event to stand out, you need to study this step carefully and choose a compelling theme that will set it apart from your competitors. It means that you will have to come up with an overall theme that is very dynamic and that the actual name you are going to give it must be taken into consideration. You also need to create a tagline for your company. Once you have already had the name, you will also need to design a logo for it, too. This is also the final step in the basics of creating events.